Privacy policy

The Antiquity Journal website, hosted at the University of York, is committed to safeguarding the privacy of the individuals and organisations in line with the legislation set out under the UK Data Protection Act 2018 (DPA). We aim to be transparent about the data we collect via this website, and regularly review our privacy policy notices and update them as and when required. 

Website usage

We make use of cookies (small files stored on your computer) in the following ways:

• To enhance the functionality of the website, for example by storing certain usage preferences.
• To collect anonymous statistical information about users visiting our site, for example the number of times they visit different pages and how they are getting to those pages. This information is used to help us improve our website’s structure and usability.

All information stored in cookies from our website is strictly anonymous. You may turn off or block cookies in your browser but portions of this site may no longer function properly. We accept no liability for any loss of functionality as a result of disabling cookies.

This website does not collect personal information of any kind from its users as part of its core functionality. However, we may on occasion use the website to host surveys or feedback forms that may require the provision of personal details. In these cases, the purpose and usage of this data will be made clear. However, the data will be governed by the following statements:

• Information will not be used for any purpose other than that specified at the time of collection.
• Information will be treated confidentially and in accordance with the legal provisions concerning data protection.

Where we collect your personal information, you maintain the right:

• To ask for a copy of the data we hold on you.
• To ask us to delete data on you that we no longer need.
• To ask us to correct data about you that is wrong.
• To ask us to let you take a copy of your data in a portable format to another organisation.
• If you gave us your data with specific consent, you have the right to withdraw that consent at any time.

Authors and Reviewers

The journal Antiquity, owned by The Antiquity Trust and published by Cambridge University Press, holds author and reviewer data including your name, affiliation, institution, contact details including email address, telephone number and postal address (if provided), and areas of expertise.

The data is retained in order to facilitate the peer review process of articles and to appear in the published journal both online and in print. This is done on a legitimate interest basis. The legitimate interest in retaining the data is to maintain an accurate record of peer review and publication.

The data held is required on submission of an article or during reviewer selection for the peer review process. The data is stored on an online submission and peer review site, ScholarOne which is operated by Clarivate Analytics. Access is password protected. Review the Clarivate Analytics Privacy Statement.

The data is held indefinitely as it forms the record of peer review and the record of material published in the journal, both online and in print. We use the data to contact potential peer reviewers and this is a necessary for the publication of the material within the journal.

Under UK data protection law, you have rights including:

• Your right of access - You have the right to ask us for copies of your personal data.
• Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.
• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.
• Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.
• Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.

Queries, requests and complaints

Please contact us assistant@antiquity.ac.uk if you:

• have any further questions regarding our data collection and privacy policies;
• wish to make a data protection rights request;
• wish to lodge a complaint regarding privacy in relation to this website or how we use personal information.

If you are not satisfied with our resolution or response, you have the right to contact the Information Commissioners Office (ICO) directly with your concerns at:

Date updated: 26/05/2024